Photos uploaded to Microsoft 365 display in Outlook, Teams, and throughout other Microsoft 365 apps and tools. New photo uploads will not replace your official Texas State ID card photo. Contact ID Services with questions about your ID card photo.
When uploading photos, please be sure to follow Appropriate Use of Information Resources (UPPS 04.01.07), and only upload photos that display your likeness and are professional in nature.
NOTE: Throughout Microsoft 365, where ever you see your initials or photo, you can click it, go to your Account, and change your photo. Changing your photo in one place will display it in all Microsoft 365 apps. Below is how to change your photo through the Teams app.
Your photo will appear everywhere there's a profile photo circle in such as OneDrive or Outlook. To add your profile photo to Microsoft 365. Find a photo you want to use and store it on your computer, OneDrive, or other location you can get to. The photo needs to be smaller than 4 MB and can be a.png, jpg, or.gif file. How to Change Profile Picture in Outlook 2016. Change the profile picture that shows when you send messages in Microsoft Outlook 2016 with these steps. From Outlook, select “ File ” “ Info “. There should be a link to your company’s external Outlook Web Access (OWA) site under the words “ Account Settings “. Select the link. Use the Exchange admin center Go to the Microsoft 365 admin center, and then open the Exchange admin center. Choose your own profile photo, and then choose Another user. Select the user you want to update, and then choose OK.
Update your profile photo in Teams
- Open the Teams app.
- Click your initials or current photo.
- ClickChange picture.
- Click Upload picture.
- Locate the picture you want to use, and click Open.
- Click Save.
NOTE: Your profile picture will display throughout Microsoft 365. It may take a few hours for your photo to display in all Microsoft 365 apps.
TIPS
- Square pictures that clearly show your face work best.
- It is recommended that you have a relatively plain background to allow people to see your image clearly.
- There are no image size restrictions, but remember that your profile pic will display at about 95x95 pixels.
Austin Ryan is a Marketing Analyst at ThreeWill. Austin is certified in Google Analytics, Google Adwords, Hootsuite Social Media, and has experience SEO optimizing WordPress websites. He also creates and packages content for the website and ThreeWill’s social media channels including podcast post production.
A Way to Keep Your Company’s Brand Consistent
As a marketer, I try to do various things to keep the brand of my company consistent. This could be making sure our website is following our style guide or creating marketing material that at first glance looks like it’s from ThreeWill. Most recently, I began a project of retaking profile photos to have them current and branded properly. To complete this, I decided to go ahead and change every employee’s photo for them within Microsoft 365, in an effort to regulate the process to make sure it gets done correctly.
As the one doing the uploading, I could make sure that the images were to the right dimensions, cropped correctly, etc. The only problem I had was that as a marketer, I don’t have the correct permission to change these for other employees.
In comes Pete Skelly. Pete is the VP of Technology. If you don’t have permission as an administrator for Exchange Online, then reach out to your VP of Technology. In my case, I got permission to have the credentials of an admin for 24 hours. Just enough time to complete my task.
The Process of Changing Employee Profile Photos in Microsoft 365
ThreeWill doesn’t have hundreds of employees, so I didn’t need to do a bulk upload. If you need to do this, check out this resource from CodeTwo: CodeTwo Active Directory Photos.This bulk upload runs a Powershell script for you and allows you to do certain things like downsize photos to 4mb (the size that MS suggests), and upload thousands of photos and have them match up with users (through a naming convention).
If you don’t have thousands of employees and are fine with doing this one-by-one, then follow these instructions:
- Find/take the photos and save them on your computer. The photo needs to be smaller than 4 MB and can be a .png, jpg, or .gif file.
- Get admin credentials to Exchange Server.
- Go to Microsoft 365 admin center, and then open the Exchange admin center.
- Click on your profile photo, and then choose Another user.
- Select the user you want to update, and then choose OK.
- Under Account, choose Edit information.
- Click Change on the profile photo.
- Browse to the photo you want to upload, select it, and then choose Save at the bottom of the page.
Change Profile Picture Microsoft Outlook Account
After updating, you should see the photos in multiple places. These include: Outlook, OWA, SharePoint, Skype for Business, OneDrive, Planner, Microsoft 365 Groups, and Teams meetings.
Locking out Users from Changing their Photos
If you are concerned with users changing their profile photos to something else after, you can also lock that option for them. To restrict the permission, as an administrator, follow the instructions on this page: Locking photos or restricting permissions to change Microsoft 365 profile photo.